Privacy Policy

This Privacy Policy explains how Procurement Leaders Limited (Procurement Leaders) collects and uses the personal information provided via our websites as well as related applications, services, and programs offered by Procurement Leaders.


Procurement Leaders as a data controller is committed to protecting your personal information. Our principal place of business is at Third Floor Prospero House, 241 Borough High Street, London, SE1 1GA, UK. More information about Procurement Leaders and its products and services can be found at


If you have any questions or concerns relating to Procurement Leaders’ websites and/or data protection, please email

1. Information we collect

1.1 Online forms

We collect information from visitors to our websites when completing online forms. Personal information is data that identifies you and includes (but is not limited to) your name, business or personal email address, job title, organisation, organisation’s address, direct telephone number.


1.2 Members

If you are a member of Procurement Leaders and access the restricted members only areas of our websites, Procurement Leaders may collect additional information relating to your participation in Procurement Leaders products and services. We also may obtain information about your access and use of Procurement Leaders research materials, decision-support tools, and other online and offline products and services.


1.3 Profile

You have choices about the information on your profile, such as your topics of interests, work experience, skills, and photo. Profile information helps you to get more from our services.


1.4 Award nomination entries

When individuals complete a nomination for the Future Leader, Lifetime Achievement and Procurement Leader awards, they submit their information and that of the nominee in an application form. Any personal information that is provided is used to review the nomination. The information about the winner may also be published on our website, in our magazine and social media channels.


1.5 Community areas and discussion forums

In certain community areas on the Procurement Leaders websites, members can locate other members who are able to help them deal with specific questions and challenges. By providing personal information for publishing to a profile in community areas, you acknowledge and agree that members can see and use that information, and that their use is not subject to the terms of this Policy.


1.6 Live Chat service

We use a third-party provider, Snap Engage, to supply and support our Live Chat service, which we use to handle customer enquiries in real time. If you use the Live Chat service we will collect your email address, if provided, and the contents of your Live Chat session.


1.7 Information collected by third parties

When you visit our website, we automatically collect and analyse certain information about your computer. This information includes but may not be limited to the IP address used to connect your computer to the Internet, information about your browser type and language and the date and time you are accessing our websites. Third parties may use cookies and other technologies to collect information about your online activities. The purposes for collecting this information include: to measure usage of our websites; to analyse, modify, and personalise content on our websites. We do not have access to or control over cookies or other features these third parties may use, and the information practices of these third parties are not covered by this Privacy Policy.


1.8 Cookies

As further described in our Cookie Policy, we use cookies and similar technologies (e.g. web beacons, pixels, ad tags and device identifiers) to recognize you and/or your device(s) on, off and across different services and devices. You can control cookies through your browser settings and other tools. Refer to our Cookie Policy for more details.


1.9 Videography and Photography

At Procurement Leaders events, video and photography equipment will be present. This includes the filming/ photography of events presentations, interviews with partners and delegates and highlights footage. Prior consent will be required for events presentations and interview footage to be shared. When contributors give informed consent to take part in our output, they can be assumed to have waived their expectations of privacy in relation to their contribution, subject to any agreed conditions placed on their participation.

Cameras may also be present to relay footage on to screens in the same room, to provide a clearer view for the audience. Signage will be used to notify delegates that filming, and photography will be taking place.

For events highlights footage we do not normally obtain express consent from individuals who are incidentally caught on camera as part of the general scene, however we will not purposefully film any footage that makes an individual identifiable, beyond the aforementioned activities that already require consent.

Signage will also indicate that photography will be taking place at our events. We do not obtain prior consent for general photography at our events. However, if an individual or organisation asks us to not to include them in the shot, due to a concern about privacy, we should normally do so, unless it is editorially justified to continue.

Occasionally, partners may also film at Procurement Leaders events. Joint consent will be obtained prior to filming, in accordance to the above formats outlined. Where a partner is involved in the videography process, the participant will be notified.

2. How we use the information that we collect

Procurement Leaders processes personal information collected via our websites and registration forms for the following legitimate interests:


2.1 Services

We use your data to authenticate you and authorize access to our services. We administer your membership and facilitate your access to Procurement Leaders resources, decision-support tools, and other materials available to you through your Program subscription. We may provide reservation or booking services for our events.


2.2 Communications & marketing

Your information may be used to send you details of those products or services that we offer that we have identified as likely to be of interest to you. This will be in accordance with any communication preferences that you may have indicated when you completed a data capture form.

We also enable communications between you and others through our services. We will use data about you to suggest connections for you and others (e.g. Match & Meet Event Hub platform) and enable you to invite others to connect with you. You may change your communication preferences at any time here.


2.3 At events

We may provide relevant information for hospitality and safety purposes to hotels and venues hosting our events. At some of our events we may use RFID-enabled badges (which we use to track your location around our event venue so we can better understand your areas of interest). You can opt to have your personal details anonymised at point of collection.


2.4 Payments

All transactions are processed through a gateway provider (WorldPay) and are not stored or processed on our servers.


2.5 Surveys and research

We may communicate with you about surveys, marketing, promotions, events, educational forums, and other exclusive opportunities offered by Procurement Leaders and its partners and affiliates. You are not obligated to respond to surveys.


2.6 Customer support

We use the data (which can include your communications) needed to investigate, respond to and resolve complaints and service issues.


2.7 Aggregate insights

We use your information to produce aggregate insights that do not identify you. For example, we may use your data to generate statistics about users, their profession or industry and the number of pages served or clicked on.


2.8 Data retention

We retain the personal data you provide while your membership is in existence or as needed to provide you services as listed in this policy. Data may persist in copies made for back up and business continuity purposes for additional time, including information required for regulatory and legal compliance.


2.9 Videography and Photography

Events presentations will be made available on the PL eventhub for delegates and posted on the Procurement Leaders website for our members to access.

Interview footage will be used in PL videos to promote content and marketing for Procurement Leaders. Participants have the right to receive updates from Procurement Leaders for the usage of any footage in future campaigns/products.

Highlights footage will be processed following each event to create highlights videos.

All footage may also be used in events highlights videos to promote our future events and used in marketing campaigns on the Procurement Leaders website, emails and social media.

Photographs may be published on the Procurement Leaders website to promote the events, they may also be used in association with the event presentation library, as a cover image or thumbnail.

3. How we share your information

Where information is shared with a third party for a legitimate business purpose, Procurement Leaders will seek reasonable assurances from that third party that the personal information will be processed for legitimate reasons and appropriately protected. Procurement Leaders may share your personal information with other companies or individuals in the following instances:


3.1 Our services

For legitimate business purposes connected with the provision of Procurement Leaders goods, services, and benefits for executive customers.


3.2 Disclosing your information to partners

Where you have downloaded a whitepaper and/or watched a webinar from that partner or you have subscribed to attend an event where partners are present.


3.3 Legal disclosures

When we believe it is appropriate to investigate, prevent, or take action regarding illegal or suspected illegal activities; to protect and defend the rights, property, or safety of Procurement Leaders, our customers, or others; and in connection with our Terms of use and other agreements.


3.4 Change in control of sale

In connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.


3.5 Videography and Photography

Although prior consent will be required for events presentations and interviews, individuals and organisations have the right to withdraw consent after footage has been processed. Procurement Leaders will discontinue use of the footage, unless there is a legitimate business interest, in which case the footage can be used without consent.

4. Choices about the uses of your information

Procurement Leaders believes that it is important that individuals are given the opportunity to exercise choice with respect to how their personal information is collected and used.


4.1 Access and correction of personal information

You can request access to any personal information that we hold about you and ask us to correct anything which may be inaccurate, except where the law requires otherwise. In some cases, Procurement Leaders members can directly access their online profiles and other personal details, enabling them to amend, update or add information at any time by logging into their profile page. Alternatively, please contact us using the details at the end of this Privacy Policy.


4.2 Reporting data handling concerns

Please let us know if you are unhappy with how we have used your personal information by emailing us at

You also have the right to complain to the regulator, which in the UK is the Information Commissioner’s Office. Find out how to make a complaint on their website here

5. Other Important Information

5.1 Information security

Procurement Leaders has implemented reasonable technical and organizational security measures to help protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of personal information.


5.2 International transfers of personal information

Procurement Leaders operates the Websites in the United Kingdom and, depending on your country of residence, the submission of personal information to our Websites may involve some transfer of personal information to the United Kingdom. Your data may be accessed by Procurement Leaders’ employees and contracted processors outside of the United Kingdom.


5.3 Links to other websites

To provide increased value to users of our websites, we may provide links to other websites or resources that are not part of the Procurement Leaders network of Programs. Procurement Leaders does not exercise control over these websites or their privacy practices, and any information you provide is subject to the Privacy Policies of those websites, and not this Policy.


5.4 Job applicants

Procurement Leaders Limited is the data controller for the information you provide during the process unless otherwise stated. If you have any queries about the process or how we handle your information please email and refer to the information contained on the Procurement Leaders Careers website.


5.5 Children

Our websites contain business-related content and are specifically aimed at and designed for use by adults. Procurement Leaders does not knowingly solicit or collect personal information from or about individuals under the age of 18 years.


5.6 Changes to this policy

This Policy may change from time to time. It was last reviewed in 27 August 2019. If we make material changes to this Policy, we will post any Policy changes on this page. If we feel it appropriate, we will provide a more prominent notice (including, for certain services, email notification). Your continued use of our websites following such posts or notices will signal your acceptance of such changes.


5.7 How to contact us

If you want to request information about our privacy policy you can contact us by emailing or write to:
Procurement Leaders Limited
Prospero House
241 Borough High Street